Frequently Asked Questions

Student Organization Leaders

1. Is there a general resource that exists for students organization leaders?

Yes, Collegiate Link, the software that powers YU Connect, has a useful and detailed resource for help. You can also contact us at yuconn@yorku.ca.

2. Why is there some information on my organization already on YU Connect?

To make the transition easier for student organizations, we have pre-populated YU Connect to have the following information already entered for clubs:

  • Organization Objective(s)
  • Current Constitution
  • Executive Position List
  • External Website Link (if available)

3. How do I register my organization?

All club registration for Student Community & Leadership Development (SCLD) will be done on the YU Connect system.  If you are renewing your organization, a link will appear below it.  Click on the button and complete the application process.
To start a new organization click the button on the left of the screen that appears under the Organization tab.

4. What is a Primary Contact?

A Primary Contact is the representative of the organization who takes overall responsibility for its operations (i.e. President/Chair).  This individual will register the organization, assign executive positions, and provide various levels of access to the YU Connect page for the members.  They are the only ones permitted to complete the Club registration process.

5. How can I find organizations?

There are many ways to navigate the YU Connect system in order to find organizations which match your interests and needs.

The easiest way is to manage your interests that you tag yourself. Interests are used by both organizations and individuals. When a student and an organization tag the same interest the student will be recommended to that organization in the sidebar of their homepage. Interests can be changed and ranked at any time in order to match your changing tastes and moods and is by far the easiest way to get news and suggestions about events or organizations on campus that you might like to be a part of.

You can go to the Organizations tab at the top of the page and you will find a few different ways to find organizations. You can perform a keyword search, search alphabetically by name or go to the categories tab and search by the type of organization. If you’re having trouble finding something you are interested in, sometimes using these tools can be a helpful way to find the right club for you.

You can also check on the bulletin board on your home page. The bulletin board has an up to date stream of events happening on campus and is updated in real time. By checking out the different events on campus and looking at the host organization you might find interest in an organization you never considered before.

Students

1. Is there a general resource that exists for students?

Yes, Collegiate Link, the software that powers YU Connect has a useful and detailed resource for help.

2. How do I get connected to YU Connect?

  1. Go to yuconnect.yorku.ca and click on Login.
  2. Login to the system through your Passport York account. Note: The YU Connect system is only available to community members with an active Passport York Account.
  3. Fill out a personal profile and add things like your name, contact information and profile picture.  You will also acknowledge that you agree to the terms and agreements related to the YU Connect system.
  4. Select a set of interests. Interests help link you to clubs, organizations and opportunities that will come up throughout the year. Ensure you go through each folder so you don’t miss anything.
  5. Use the navigation tools to rank your interests according to what you’d most like to hear about. Don’t forget to include your Faculty and College affiliation.

3. How can I find organizations?

There are several ways to navigate the YU Connect system in order to find organizations that match your interests and needs.

The easiest way is to manage your interests. Interests are tags that are used by both organizations and individuals. When a student and an organization tag the same interest, the student will be recommended that organization in the sidebar of their homepage. Interests can be changed and ranked at any time in order to match your changing tastes and moods and is by far the easiest way to get news and suggestions about events or organizations on campus that you might like to be a part of.

You can go to the Organizations tab at the top of the page and you will find a few different ways to find organizations. You can perform a keyword search, search alphabetically by name or go to the categories tab and search by the type of organization. If you’re having trouble finding something you are interested in, sometimes using these tools can be a helpful way to find the right spot for you.

You can also check the bulletin board on your home page. The bulletin board has an up-to-date stream of events happening on campus and is updated in real time. By checking out the different events on campus and looking at the host organization you might find an organization you never considered before.

4. How do I join an organization?

  1. Click on the Organizations tab at the top of the page and select the group you wish to join.
  2. Click the Join Organization on the right side of that organization’s home page.  The request will then be sent to the organization for approval. You will receive a message in your YU Connect inbox on whether your request has been accepted or denied.

Note: Some organizations are limited in their membership and you will not be able to join (i.e. residences).

5. Can I leave an organization?

Yes. To permanently leave the organization, follow these steps:

  1. Select My Organizations at the top of the page.
  2. Select the organization you want to leave. Click the Leave Organization button that appears on the right side of the window when the organization is selected.
  3. Click the Leave Organization button that appears in green in a new screen in a new screen and confirm you want to leave.  This will now remove you from the organization’s membership list.

6. When is involvement tracked?

This depends on the type of involvement. For membership to a particular student organization, this is dependent on the internal constitutional framework of each organization. For instance, the student organization may require that you attend three meetings before you are considered a member.

For officer positions, we ask that student organization validate these positions twice: once after elections are held at the beginning of the year to ensure that the information is accurate for their term and once at the end of the school year to ensure that all officers complete their terms.

7. How do I create an Organization?

If you have a passion or idea that is not represented in any of the existing student organizations, you are welcome to create a new one.  Keep in mind that you cannot create more than one organization per year nor can you be the signing officer for more than one organization at a given time.  To apply to start a new organization, follow these steps:

  1. Select Organization on the menu bar.
  2. Click Register a New Organization on the left side of the screen.
  3. Complete the six steps in the application process and review your submission.
  4. Click Submit.

(Note - This option is open from April - September and at the start of January each year.)

Terms

Interests

One aspect of YU Connect that sets it apart from other applications is the concept of interests. Individual Users and Organizations can tag interests that serve as a matching service.   In addition, the user can rank their interests from most important to least important to filter what opportunities should take priority when appearing on the student’s home page.

Categories

One of the tremendous things about student organizations at York University is the breadth and depth of the student experience that they define. To that end, organizations are allowed to select categories. These categories are searchable so users can identify appropriate affiliations.