Co-Curricular Record

Below are some common questions about the Co-Curricular Record on YU Connect. Read on to find out how to start documenting activity in your Co-Curricular Record and how it can help you in applying to graduate school and jobs!

1. What is a Co-Curricular Record?

The Co-Curricular Record is a formatted listing of all of the co-curricular opportunities that you have participated in and the organizations that you have joined while at your institution.

2. Is this an academic transcript?

No, we have been very clear that this is not a transcript and should not be confused as such.  At York University, a transcript is a very specific record of academic achievements and is governed by the Senate.

3. How can I access my Co-Curricular Record?

Once active, the Co-Curricular Record can be accessed through the My Involvement tab in the YU Connect system.  Click on the Co-Curricular Record tab which will bring you to a page that lists the organizations you are involved in, the service hours you have completed and any reflections you’ve submitted.

4. How will students use this record?

This record is not only a great way of keeping track of all co-curricular activities you’ve been involved in throughout your years at York, but also for reflecting back on what you gained from each experience and the skills you developed. The information you keep on your Co-Curricular Record can help you identify and articulate your skills, abilities, interests and accomplishments. This is all vital raw data you can use when crafting documents such as your resume and cover letter or for preparing for interviews when you start looking for work.  You can also use the record to assist you in gathering information to use when crafting a personal statement should you choose to pursue graduate studies or professional careers.

You may also choose to include the document in your portfolio.  For information about how to target your application packages for employers or further studies, be sure to take advantage of the Career Centre’s online and in-person programs, services and resources at yorku.ca/careers.

5. How will employers use this record?

Most employers value co-curricular and extra-curricular experience. Participation in activities outside of academics makes for a well-rounded individual and demonstrates a number of qualities that help make students valuable additions to an organization. These qualities—or transferable skills—include communication, critical thinking, time management, creativity and organizational skills. While most employers will not ask to see the document itself, they will expect a successful job candidate to be able to identify and articulate these qualities in an interview—and to be able to give examples of where these skills were developed and how they were effectively used.

6. How can I write a good reflection piece?

A good reflection piece should not only include the duties associated with a particular activity, but should also go into some detail about the particular skills or accomplishments you developed by participating in that activity.  Think about including answers to some of the following questions:

  •  What specifically did you do when you participated in this activity?
  • How did you ensure you would get good results?
  • What principles, theories, policies, style or standards, if any, did you apply?
  • What style or personal qualities did you bring to the activity?
  • What were the positive results of your participation?

Here are some examples of duty-focused reflections and accomplishment-focused reflections.  Note how the accomplishment-focused reflection paints a clearer picture of the value of your participation in an activity:

Duty-focused reflection:  “I was the vice president of the club and developed good communication skills and organizational skills.”

Accomplishment-focused reflection:  “I was the vice president of a club of 75 members and enhanced my organizational skills by planning and coordinating a number of panels and inviting speakers on campus.  I developed communication skills by liaising with club members, faculty and administrative staff, as well as by practicing public speaking while delivering introductions at the panels I coordinated.  Through these presentations, club members increased their knowledge of environmental issues and gained renewed enthusiasm for planning volunteer green projects in the local community. ”

Or…

Duty-focused reflection:  “I volunteered as an events coordinator”

Accomplishment-focused reflection:  “I applied cross-cultural communication and anti-discrimination principles while organizing and promoting social and cultural activities for the club, such as art and film exhibitions as well as historical and religious holiday celebrations.  Each of the events I coordinated attracted over 100 participants, and promoted equity, sensitivity and social justice.”

7. How will the Career Centre use this record?

The Career Centre will help you use your Co-Curricular Record as raw material for your resume, cover letter, grad school application interview package.  If you aren’t sure how to identify and articulate your skills and experience, or you need support writing an accomplishment-focused reflection for your co-curricular record, the Career Centre offers workshops and individual appointments that can help.  Our Identifying Skills and Accomplishments workshop can help you identify the skills you developed through participation in an activity so you can include them on your Co-Curricular Record and our Resume Writing workshop can assist you in crafting an effective accomplishment statement to use as a reflection on your co-curricular record and on your resume and cover letter.  You can register for Career Centre workshops and activities online at yorku.ca/careers.

8. Can I edit my record?

Yes. You can edit the record in two ways: firstly, by providing reflections on your experience and secondly by selecting which experiences you wish to have on your record.

To provide a reflection, follow these steps:

  1. Go to the My Involvement tab. You will be brought to a page which shows My Current Memberships.
  2. Click on the organization you wish to edit.
  3. Click on the icon beside the word Reflection. A textbox will appear where you can write your reflective piece.

Always be sure to write a reflection which emphasizes the experiences you had and the skills you gained.

To remove a membership from your record, follow these steps:

  1. Go to the My Involvement tab and you will be brought to a page which shows My Current Memberships.
  2. Navigate to the tab that says Transcript and you will see a list of your current involvement.
  3. Deselect the membership of a certain club. There is a checkbox under each club that is turned on by default.
  4. Hit View at the bottom of the page to check if the membership has been properly removed from your record.

9. When is involvement tracked?

This depends on the type of involvement.  For membership to a particular student organization, this is dependent on the internal constitutional framework of each organization.  For instance, the student organization may require that you attend three meetings before you are considered a member.

For officer positions, we ask that student organization validate these positions twice: once after elections are held at the beginning of the year to ensure that the information is accurate for their term and once at the end of the school year to ensure that all officers complete their terms.

10. Sample Co-Curricular Record:

Here is a sample Co-Curricular Record.

CCR-Letter